Definition
A formal document that outlines the duties, responsibilities, purpose, and scope of a specific role within an organisation. It typically includes the job title, reporting line, key tasks, working conditions, and how the role fits into the wider team structure.
UK Context
While not a legal requirement, job descriptions are essential for UK recruitment compliance. They help demonstrate that selection criteria are job-related and non-discriminatory under the Equality Act 2010. They also support fair redundancy selection and capability management processes.
Best Practices
- Write job descriptions using inclusive language and focus on essential requirements to widen the talent pool
- Review and update job descriptions regularly, especially when roles evolve or before re-advertising
- Distinguish between essential and desirable criteria to support fair and transparent recruitment
Frequently Asked Questions
What is the difference between a job description and a person specification?
A job description focuses on what the role involves, the tasks, duties, and responsibilities. A person specification focuses on the qualities, skills, qualifications, and experience required of the person filling the role.
Should job descriptions include salary information?
UK best practice increasingly supports including salary ranges in job descriptions. Research shows it improves application rates, reduces the gender pay gap, and saves time by aligning expectations early in the recruitment process.