Definition
A written document that employers must provide to employees and workers setting out the main terms of their employment. Since April 2020, this must be provided on or before the first day of employment, rather than within two months as previously required.
UK Context
Required under section 1 of the Employment Rights Act 1996, as amended by the Employment Rights (Employment Particulars and Paid Annual Leave) (Amendment) Regulations 2018. The statement must include prescribed information such as pay, hours, holiday, job title, place of work, and notice periods. From April 2020, additional information is required including details of probationary periods, paid leave entitlements, and training requirements.
Best Practices
- Issue the written statement on or before the employee's first day of work
- Use the statement as the basis for the employment contract to avoid inconsistencies
- Update the statement within one month of any changes to the prescribed terms
Frequently Asked Questions
What must a statement of particulars include?
It must include the employer's name, employee's name, job title, start date, pay details, hours, holiday entitlement, notice periods, place of work, pension information, and details of any collective agreements. From 2020, it must also cover probationary periods, training entitlements, and all remuneration details.
Is a statement of particulars the same as an employment contract?
No, a statement of particulars is a statutory document listing key terms. An employment contract is broader and may include additional terms such as restrictive covenants, intellectual property clauses, and detailed policies. However, many employers combine them into a single document.