Definition
The scientific discipline concerned with designing workplaces, systems, and equipment to fit the people who use them. In HR and health and safety, ergonomics focuses on preventing musculoskeletal disorders and promoting comfort and productivity.
UK Context
Ergonomics requirements are embedded in several UK regulations, including the DSE Regulations 1992, the Manual Handling Operations Regulations 1992, and the Provision and Use of Work Equipment Regulations 1998. The HSE provides guidance on ergonomics through its research division. Access to Work funding can cover ergonomic equipment for disabled employees.
Best Practices
- Integrate ergonomic considerations into workstation design and equipment procurement from the outset
- Carry out ergonomic assessments for all office workers as part of the DSE assessment process
- Provide adjustable furniture and equipment that can be tailored to individual users
- Consider Access to Work funding for specialist ergonomic equipment for employees with disabilities
Frequently Asked Questions
What is an ergonomic assessment?
An ergonomic assessment evaluates how well a workstation or work process is designed to fit the user. It considers posture, equipment layout, task demands, and the working environment. The assessor makes recommendations to reduce physical strain and improve comfort.
Who should carry out an ergonomic assessment?
For standard office workstations, a trained DSE assessor (often an HR or facilities team member) can carry out the assessment. For more complex cases — such as employees with disabilities, chronic pain, or industrial ergonomics — a qualified ergonomist or occupational health professional should be engaged.
What is Access to Work?
Access to Work is a UK government scheme that provides practical and financial support to disabled people in employment. It can fund specialist ergonomic equipment, workplace adaptations, support workers, and travel costs. Applications are made through the Department for Work and Pensions.